Before the beginning of a new academic year, or when an executive position becomes vacant, nominations for executive positions will be opened. If more than one member is nominated, elections will be held. The following are procedures to ensure a smooth nomination and election process:
- Before nominations are opened, the outgoing club executives will submit a list of current members eligible to vote to the Student Life Coordinator (SLC).
- The club executive will send a link to the nomination form to all active members. Any disagreements over the membership list will be brought to the Student Life Coordinator for mediation.
- The nomination period should be at least one week (7 days), but may be longer.
- If at the end of the nomination period, there is more than one nominee, elections by online secret ballot will be held.
- If there are two nominees, the candidate with the most votes wins the election. If there are more than two candidates, a ranked ballot (instant run-off) system will be used. The elections will be conducted by the Student Life Coordinator and reviewed by another Student Life staff member.
- The voting period should be at least one week (7 days), but may be longer.
- Results will be communicated with the membership within one day of the end of the election period.